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Preparing for your Digital Portfolio Review

by Heather Forcier | January 1, 2006

© Heather ForcierIntroduction by Juli Wilcox

For five years, I co-coordinated portfolio reviews for the annual Summit of the North American Nature Photography Association (NANPA). During this event, editors, publishers, stock sales representatives and master photographers representing all photographic genres offer photo portfolio reviews to NANPA members attending the Summit. When I started, all reviews were slide or print format but we quickly added digital to the accepted methods to show one’s best work. Charles Glatzer and Greg Downing are two of the pro level photographers who have or will be offering digital reviews. In addition, Heather Forcier now provides step-by-step instruction on preparing for a digital portfolio review which is applicable not only for NANPA purposes but for any use.

Your Digital Portfolio Review

The key to a portfolio review is to showcase your images in the most favorable way possible while also making the presentation convenient for the reviewer. Their eyes will fall upon hundreds of images over an event such as the NANPA Summit; the best presentation is one that cuts through all the clutter and focuses just on your photos so they don’t have to think about anything else.

Using Picturestoexe Slide Show Program for Your Presentation

PicturesToExe (PTE) is a simple but fairly powerful slide show program that is growing in popularity among nature photographers. For a one-time investment of $24 you get a license to the program and its lifetime upgrades. Unfortunately the program only works for PC; however, some of the following information might be helpful to Mac users as well in preparing a presentation with their own program.

Getting Started

Once you have selected your images (you may want to refer to the portfolio article by Cathy D-P Sachs for more information), you need to process them for the appropriate dimensions and file size. If the pixel dimensions are too small, the photo will be harder to study and unlikely to have the impact you are looking for, or the slide program may expand the photo to fit the screen at the cost of lower quality. Make them too big and either the edges will get cut off or the program will downsize it for you, possibly creating unwanted artifacts from compression. If the file size is too small in kilobytes, you might also get artifacts from downsizing; too big and the reviewer may have to wait for each file to load.

The first step is to determine the monitor resolution on the laptop you will be making your presentation on. Right-click on the desktop (PC) and select “Properties.” Click the “Settings” tab and see what is listed as your screen resolution. Laptop resolutions vary; some possibilities are 1024×768, 1280×1024, or 1400×1050. For a resolution of 1024×768, I size my images 1000 pixels wide for horizontals, 750 pixels high for verticals. These sizes will easily fit within the monitor’s resolution and leave a small border for aesthetics and caption information that must be added later.

Once you are certain of screen resolution, select an adequate size for your horizontal and vertical images. Be sure the size leaves room for a border. TIP: If you are not sure about the size, process one horizontal and one vertical image first to preview on your laptop before proceeding with the others. This can save you a lot of work later reprocessing your images.

Save the images for the highest visible quality but with a conservative file size. An image of a bird in flight against the sky might look great at 100kb, but landscapes with lots of detail might require a 300kb or 400kb file. Try not to make them too big to ensure the slide show files load quickly for your reviewer. I generally use an sRGB profile and use Photoshop’s “Save for Web” feature.

Directory for Picturestoexe

For maximum flexibility when using PicturesToExe on your desktop and laptop computers, maintain your slide show images in the same directory on both. Do the same with your slide show projects. For instance, if you setup your slide show on a desktop and put the images on C:SlideshowImages and the slide show in C:Slideshow, create the exact same directories on your laptop. When you ultimately save your PTE slideshow project and place it on your laptop, it can then refer to the images properly. Note that PTE projects only refer to images, the images are not saved as a part of the project unless you create the slideshow in an .EXE self-executable format.

Creating a Slideshow Portfolio Review

Open PicturesToExe and direct the program to your images. Your available drives will be listed in the upper left corner of the screen, subdirectories in the panel below. Your images will show up as thumbnails in that panel, file name in bold if the image is actively selected for inclusion in your slide show. Select the images you wish to add to the presentation – clicking “Shift” with your left mouse button to select groups, “Control” for specific selections. With images selected, click the “Add” button at the bottom of the screen.

PicturesToExe screen

The main PicturesToExe screen. The thumbnails in the leftmost pane are those in the computer directory. The large image on the upper right is the photo currently selected. The row of images at the bottom is the selection of photos in the slide show, in the order they are to appear. The watermark and copyright placed directly on the owl image have been added for web presentation; these should not be added to your portfolio photos for review.

Once your images have been included in the slide show, they are easy to sort. The sequence of your images should be well thought out, consider subject matter, colors, themes, and other elements that complement each other artistically. Hit your “F4” button for a full screen preview of your photos in thumbnails. The slider at the lower right corner adjusts the size, allowing you to see all images at once in smaller thumbnails if you prefer. Once again, either single images can be moved around by selecting with the mouse, “dragged and dropped,” or groups can be selected and moved by using the “Shift” key for continuous groups, “Control” for selections at random. Use the “Esc” key to go back to the main screen.

Full screen view of slide list in PicturesToExe

The PicturesToExe full screen view of the slide list. From the main screen, hit “F4” to get this full screen view, use “Esc” to get back.

Project Options window screenshot

PicturesToExe has a lot of options, but for a portfolio review the presentation should be simple so the reviewer can focus on your images. Set the timing so you can manually advance the show during the presentation. Go to Project Options > Main. Set to “Close show after last slide.” Deselect all timing options towards the bottom of that pane. Absent any other instructions, PTE will allow you to advance your show via the keyboard or mouse, instead of auto advancing it with the program. TIP: If you plan to use a mouse to run your show, go to Project Options > Advanced. The left and right mouse key functions are displayed at the top right of that pane. The right key will advance, but the program default is for the left key to exit the show. Select “Prev. Slide” so you have the option to go backwards in the slide show if needed.

I highly recommend you turn off ALL transition effects (Project Options > Effects) to avoid potentially annoying your viewers with transitions. To make your mouse pointer disappear during the show, go to Project Options > Advanced, and select “Hide mouse cursor during show.”

Be sure to save your work regularly. At any time, you can preview your slide show from the beginning or from a selected photo. Exit the preview by pressing the “Esc” key.

Captions

NANPA suggests that your copyright appear on all your images. You can include this on the image itself via Photoshop or by captioning in PicturesToExe. The species name, common and scientific, location, and captive and digital editing disclosures should also be included. The border caused by the difference in your screen resolution and image dimensions can be used to avoid placing all of this text over your photo.

Bald eagle © Heather Forcier

This image has been captioned in PicturesToExe. The watermark and copyright placed directly on the image have been added for web presentation; these should not be added to your portfolio photos for review.

Select your first photo from the row of images at the bottom. A larger view should appear in the upper right hand pane. Click on “Object Editor,” then select the text icon which looks like a full page document. You can position the text anywhere you’d like, then double click on it to customize. TIP: A black background looks great for images, and light gray text appears less distracting against the black than pure white or colors. I used “silver” in this example.

Once you are satisfied with the position, font, color, and overall appearance of your caption, you can copy it, close the Object Editor for that image, go to the next one, and paste the same caption. The text will need to be customized for the new image, but this manner of copying and pasting saves you from repeating the setup work you already did. It also ensures that the captions will fall in exactly the same place. You may want to caption all horizontals, then all verticals, as the caption position will vary due to orientation.

Final Details

Once your images have been processed to perfection, added to your slide show, and rearranged for the most favorable impact, be sure to test the slide show on your laptop. Cursor keys or your mouse can advance the slides. Your image files should be saved in the same directory as on your desktop. Preview the slide show with the laptop plugged in, as well as operating on battery power to become familiar with how it will look in both circumstances. Brightness settings in laptops may differ when running on a battery.

Be sure to save the final version of your slide show project, and also create the .EXE self executable slide show. You may wish to burn the self executable version to CDs in order to have copies available for interested parties. When you show your work, you can either run the .EXE or open the PTE project and run it as a preview. The added bonus of having the slideshow on your laptop is that when the show is done, you can hit “F4” for a full screen view of all the thumbnails (turning the captions off helps reduce clutter) in the event your reviewer would like an overview of your presentation. If he or she would like to see some of the images from the thumbnails, simply select the photo and hit “Control-R,” which actually starts a show preview from that slide, but since your advance is set to manual it will stay on that slide. Hit “Esc” to close the single image view and return to the full screen of thumbnails.

Outlets will not be provided at the NANPA Summit; be sure your laptop has adequate battery power to run the show during your review. Also be sure to turn off automatic Windows reminders, such as software update alerts or wireless network notices – you don’t want such pop-ups to interrupt your presentation.

That’s it! Once you are done with the preparation of your portfolio for review , you still have PicturesToExe to prepare more slide shows, even synchronized to music, or screen savers. If you have any questions about using PicturesToExe, you can post them at the NatureScapes.net forums where many other photographers are already using the program (registration is required to access the forums but it’s free).

About the Author

Heather Forcier photographs nature subjects throughout North America. Her work has been published for various commercial uses and is sold in prints at several permanent displays. To see more of Heather's work, please visit her website at www.heatherforcier.com.

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